ASSOCIATION OF GOVERNMENT ACCOUNTANTS

ALBUQUERQUE CHAPTER

MINUTES 

       

Chapter Executive Committee Meeting

September 6, 2016

 

 

BOARD MEMBERS IN ATTENDANCE:                        Matt Bone, President

                                                                        Javier Machuca, President Elect

                                                                        Amy Carter, Secretary

Heather Prudhomme, Webmaster

Marla Gorena, Education Chair

Tisha Hudetz, Early Career/Student Chair

Donna Sandoval, Accountability Chair (phone)

                                                                        Chris Gregory, (phone)

Krista Gianes (phone)

Jennifer Baca, Newsletter Chair (phone)

 

PLACE & TIME:

 

The AGA Albuquerque Chapter Executive Committee held a regular board meeting on September 6, 2016, 5:30 p.m., at the RPC CPAs and Consultants, LLP Offices, 2700 San Pedro NE, Albuquerque, NM 87110.

 

1.  CALL TO ORDER; ESTABLISH QUORUM

 

President Matt Bone called the meeting to order at 5:30 p.m. More than four members of the Chapter Executive Committee (CEC) were present and a quorum was established.

 

 

2.  REVIEW/APPROVAL OF MEETING MINUTES

 

The minutes from the August 9, 2016 meeting were approved.

 

3.  TREASURERÕS REPORT

 

Victor emailed the bank reconciliation and AR aging as of September 6.  The increase from July to August was attributable to the receipt of $10,383.18 from the NM Chapter for our ChapterÕs share of the PDT.  The AR represented CEC memberÕs balloon fiesta tickets.

 

4.  CHAPTER BUSINESS

 

Discussion regarding the following:

CEC members need to pay AR for the Balloon Fiesta event on October 6 ASAP.  Distribution of tickets will be at the October meeting.

Discussion regarding unused tickets and CEC members requirement to pay for the cost of the unused tickets.

Discussion of bylaws

ACTION ITEM- Marla to send the bylaws to Bobby.

CRP is due Sept 30th  for 1st Quarter

ACTION ITEM- Matt to send out draft for input

AGA/CGFM Logos changed make sure to use current logos on newsletters and other communication

 

 

 

5.  EDUCATION CHAIR REPORT

Marla is close to completing the training calendar for the year. 

14 have registered for upcoming September 20th luncheon. 

Discussion regarding the Succession Planning and Developing Next Generation speaker.  The speaker will charge $900

A speaker is needed for the February seminar.  We discussed having an intermediate/advanced excel session for 2 hours and a Data analytics session for the remaining 2 hours.

ACTION ITEM- Matt to contact the speaker from last year and provide Marla a topic

Seminars will be held at the Crowne Plaza in December and Hotel Albuquerque in February

Discussed purchasing two webinars- May 17 will be hosted by CLA and June 14 will be hosted by Moss Adams

Discussion for next yearÕs PDT

ACTION ITEM- Heather to set up planning committee meetings

6.  ACCOUNTABILITY CHAIR REPORT

The CCR is due September 30th.  Donna will be submitting a draft for the CEC members for review by September 12

ACTION ITEM- Matt to provide Donna goals for the CCR

7.  MEMBERSHIP CHAIR

 

Chris had nothing to report this month

 

8. WEBMASTER CHAIR

Heather re-negotiated the hourly rate we are paying John for the monthly maintenance of the website.

 

9.  EARLY CAREER/STUDENT CHAIR

Tisha is chartering and renaming the organization to SAGA. She needs someone to complete the form for the National Association and endorse the new organization. 

She is currently following up with a couple of the UNM instructors to sponsor case studies.

Discussed the possibility of having a one day (preferably Friday) student track, or preselected courses for students to attend at the upcoming PDT and setting a  easonable rate for the students. 

 

 

10.  NEXT CEC MEETING

The next CEC meeting is scheduled for Tuesday, October 4, 2016, at 5:30 p.m. at the RPC CPAs and Consultants, LLP Offices, 2700 San Pedro NE, Albuquerque, NM 87110.